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Document Management

Document management can be thought of as the technologies, tools, and methods used to capture, manage, store, preserve, and deliver content across an enterprise. Document management supports business processes including web content management, workflow, collaboration, personalized delivery, disaster recovery, categorization of data, and reuse for multiple enterprise applications.

Document Imaging & Backfile Conversion

DocPoint Solutions provides document scanning services striving to assist your company to enjoy a "paper-less office". Within our service offerings, we can provide on-site and off-site scanning for your backfile and everyday paper documents.

We have the tools and knowledge to properly prep, scan and index your crucial business documents in a way that "makes sense" within your organization.

DocPoint Solutions does not follow an "out-of-the-box" approach to your back file conversions. Our experience substantiates the realization that every client's needs are somewhat different and we treat each client as unique as they should. There is no conversion too small or too large.

Document Capture Solutions

Information is the lifeblood of competitive companies and agencies. When critical information is trapped in files and folders, or lying dormant in a fax machine or mailbox, or sitting unused in a stack of paper documents, it holds back operations. It delays your response times to the critical needs of your customers, vendors, and partners. It slows down your business to the point where remaining competitive is next to impossible.

DocPoint has partnered with the leading Document Capture Software companies in the industry to bring emerging technologies to the forefront of our clients capture requirements. These solutions are tightly integrated into Microsoft SharePoint. For your business to remain competitive, you must have critical information at your immediate disposal. The solution is to convert printed information into electronic data, expeditiously and seamlessly as well as ensure time and cost efficient distribution of that data.

DocPoint's capture solutions are a complete information capture solution that will provide your business with a more effective method of coordinating, validating, and assimilating incoming documents. These capture solutions will allow you to assign specific metadata to your files for quick search and retrieval access within Microsoft SharePoint.

Not only will it empower your business with high-speed functionality in data capture, processing, and integration, it will even improve the integrity of business-critical data by removing opportunities for error. DocPoint provides an assessment of your capture requirements and then proposes a fully compliant solution to address those needs.

Workflow Strategy Consulting

Microsoft SharePoint’s workflow capabilities allow individual users and teams to manage their documents, automate approvals and collaborate on shared processes without leaving the site or learning a new interface. Designed for the non-technical user, the software’s workflow functionality enables employees to manage emails notifications, service level agreements and escalations, XML controls, custom actions and pre-built web forms.

Microsoft Office SharePoint Server 2007, part of the 2007 Microsoft Office system, adds more capability to workflow applications built on Windows SharePoint Services. Using this product, workflows can use custom forms created with Microsoft Office InfoPath 2007 to interact with users through Office applications such as Word 2007 and Outlook 2007. Office SharePoint Server also includes several pre-defined workflows, letting information workers create automated business processes for approval and other common situations.

Although workflow management software will help your business operate more efficiently and effectively, there are times you’ll need more than software. When your Maryland, Virginia, Pennsylvania, Delaware and New Jersey area organization needs more complex workflow processes that support your employees, turn to DocPoint Solutions. We provide a more comprehensive workflow solution that includes support for organizational roles, simulation, fax integration, simplified workflow and API.

Forms Processing

With Office InfoPath 2007, you can create and deploy electronic forms solutions to gather information efficiently and reliably. You can also use the InfoPath Forms Services capabilities in Microsoft Office SharePoint Server 2007 to extend your business processes beyond your corporate firewall, delivering forms as Microsoft Office Outlook e-mail messages, Web browser forms, or forms for mobile devices. Office InfoPath 2007 makes information gathering more efficient by delivering electronic forms that reach the necessary participants easily, reduce redundant data entry, and improve the quality of the data collected.

DocPoint's experienced team can support our clients with forms design as well as the creation/utilization of extraction techniques to optimize the data capture process. We can customize solutions to:

• Collect data from Internet and electronic forms
• Validate all data as it is being captured
• Capture data from any source - paper, faxes, scanned images, Internet forms, electronic forms and electronic data streams
• Handle single-page and multi-page forms
• Enhance images to improve form identification, recognition results and screen displays
• Perform fast and accurate form identification without human assistance
• Locate and extract data in either structured or unstructured forms

 

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