Solution Spotlight

View Newsletter – Insights Volume 8

QAI Processing H1N1 Swine Flu Consent Forms

QAI is processing thousands of H1N1 swine flu vaccine consent forms on behalf of the Maryland Department of Health and Mental Hygiene. The one-page handwritten forms, which QAI worked with the state to design, are provided in English and Spanish and are filled out by hand by vaccine recipients at the point of service.

QAI is converting the paper forms into searchable, accurate, and accessible digital electronic files for use by state health officials. The company expects to process more than 1.5 million consent forms collected from across the state. The project is scheduled for completion in spring 2010.

Quality Associates Digitizes Records at the Fund for Johns Hopkins Medicine

QAI created a digital document archive for the Baltimore-based Fund for Johns Hopkins Medicine, the office that helps raise charitable gifts for the organization.

QAI scanned and indexed more than 580,000 pages from approximately 11,000 donor and alumni background files. Previously, these files were only available in printed form and occupied 37 five-drawer file cabinets. The new archive contains high-resolution images of the original paperwork, and authorized staff can now easily search for specific files using a straightforward keyword search.

Quality Associates’ Business Development Executive Greg Chalmers said, “Universities have large networks of alumni and donors, and these organizations are looking to modern technology to better manage their record-keeping processes. High-resolution digital images of documents can readily take the place of printed files, while offering new search and retrieval capabilities that ultimately save staff time and effort because the right information can be located quickly using a staff member’s computer. Quality Associates is extremely pleased to deliver the digital document archive to the Fund for Johns Hopkins Medicine.”