Digital signature technology is by no means a new concept. However, too many organizations are still overlooking the technology and missing out on an opportunity to improve customer experience, increase productivity, and reduce errors and costs. Until an organization implements a digital signature, their processes are not truly paperless in nature.
For those who are unfamiliar, digital signatures are the equivalent of a handwritten signature, but offer far more security by using algorithms to validate the authenticity of a digital document. Furthermore, a digital signature can solve the problem of impersonation in digital communications and provide the added assurance of “evidence to origin” and status of an electronic document, as well as acknowledging informed consent by the signer. With digital signatures, organizations no longer need to revert to paper just for the purpose of collecting signatures from signers within or outside of the company.
So, why are organizations so reluctant to implement digital signature technology? It is because change is commonly viewed as difficult and time consuming. But, what if making this minor, yet significant change could be completed in less than a day or in a few minutes? Well, with the right vendor, this is a completely feasible task.
Digital signature solutions do not impose changes on the way your organization works today. They allow you to sign electronic documents using the same content authoring applications and file types you are already using, such as Microsoft Word, Excel, PDF and others. They also integrate with popular content management systems like SharePoint and workflow automation solutions like Nintex.
After implementation, organizations realize a great deal of direct savings, including the cost of paper, ink, printer maintenance and shipping costs. On top of that, indirect savings will occur from the time saved that would’ve been spent filing documents, rekeying data, searching for lost documents or tracking down the status of a contract.
With this technology, your customers can sign contracts online (or mobile), regardless of their device, with nothing to download or install – a process that is almost expected in this day and age. This process also makes it easy to quickly execute contracts that have multiple signers. After the first person signs, the electronic signature software automatically routes documents to the next signer in the workflow. And in the case that a signature was not obtained, some software will send signers a reminder email, making it fast and easy to do business with your company.
Implementing digital signatures not only provides these benefits, it also is the last piece of the puzzle when taking your business to a truly digital work environment, To see just how easily the electronic signature process can be, try this free demo by DocPoint Solutions’ partner eSignLive, http://bit.ly/2hfcIdB.